Virtual Assistant (001-00218)
Job Role: Virtual Assistant (Administration, Accounts and HR Support)
Work Schedule: Monday – Friday 9 AM – 5:30 PM (AU Time Zone)
Salary range: $1500 – 2000 AUD
Who We Are: At Hunt St we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you’ll be able to work from home.
Who The Client Is: A trusted Australian mental health provider. They specialize in evidence-based psychological services for both adults and adolescents, offering tailored treatment for a wide range of mental health conditions.
Role Overview: We are seeking a highly organized and proactive Virtual Assistant to support our growing team with administrative, bookkeeping, and HR-related tasks. This role is ideal for someone who thrives in a dynamic environment, values mental health services, and can handle sensitive information with professionalism and discretion.
Key Responsibilities:
Administrative Support
- Manage calendars, schedule appointments, and coordinate meetings
- Handle email correspondence and phone inquiries professionally
- Maintain and organize digital files and documentation
- Assist with preparing reports, presentations, and internal communications
- Coordinate travel arrangements and manage logistics as needed
- Provide general office support to clinicians and leadership team
Bookkeeping Support
- Record and reconcile financial transactions using accounting software (e.g., Xero or MYOB)
- Issue and follow up on invoices and payments
- Assist with accounts payable and receivable
- Maintain accurate and up-to-date financial records
- Collaborate with external accountants or finance consultants as needed
- Prepare monthly financial summaries or reports for internal review
HR Support
- Support recruitment efforts (e.g., posting job ads, screening candidates, scheduling interviews).
- Maintain employee records and ensure compliance with privacy and documentation standards.
- Coordinate onboarding and offboarding processes.
- Assist with tracking timesheets, leave requests, and staff attendance.
- Support workplace wellness initiatives and employee engagement activities.
- Ensure adherence to internal HR policies and relevant employment laws.
Qualifications:
- Proven experience as a virtual assistant or in administrative, bookkeeping, or HR support roles.
- Proficiency with tools such as Microsoft Office, Google Workspace, and cloud-based platforms.
- Familiarity with accounting software (e.g., Xero, MYOB, QuickBooks).
- Understanding of basic HR processes and Australian workplace compliance is highly desirable.
- Exceptional organizational and communication skills.
- High attention to detail and ability to maintain confidentiality.
- Self-starter with the ability to work independently and meet deadlines.
- Experience in healthcare, mental health, or allied health industries is a plus.