US Tax Accounting Specialist (CA, NC or VT only)

About Wildlife Works:

Wildlife Works is a community-centered conservation company that implements market-based initiatives to protect the planet’s threatened wilderness and endangered wildlife. The company was founded on the premise that if we want wildlife in our world, it must work for local communities who share their environment. Wildlife Works’ conservation projects drive direct financing to forest communities to fund their own economic development while preventing millions of tonnes of carbon dioxide emissions from entering the atmosphere annually.

Position Summary:

With offices and employees in multiple countries and growing, Wildlife Works Carbon (WWC) is looking to fill this newly created role that will report to the Head of Global Accounting. The U.S. Tax Accounting Specialist will work closely with the CFO, HR Director, and WWC’s external tax preparers on all U.S. based tax filings. This position will also be responsible for ensuring the timely and accurate filing of all federal, state/local and payroll tax returns in the U.S. as well as managing relationships with external tax accounting firms. In addition, this role will be responsible for U.S. payroll for a workforce of less than 50 U.S. employees. This remote position is open to candidates residing in the states of California, North Carolina or Vermont.

Experience with C-Corporations and LLCs, multi-state apportionment, multi-state payroll and a strong understanding of U.S. state and local payroll regulations and best practices will make a candidate successful in this role. Experience with international payroll is a plus, but is not required. This candidate must demonstrate high attention to detail.

Essential Duties and Responsibilities include, but are not limited to, the following:

U.S. Tax Filing and Compliance

  • Assist with the data collection and detailed review of WWC’s stand-alone and consolidated federal and state tax returns and related workpapers prepared by external tax accounting firms including, but not limited to, book-tax adjustments, effective tax rate calculations, and consolidations
  • Manage day-to-day tasks associated with WWC’s tax compliance process including monitoring of tax calendar to ensure timely filing of all required tax returns
  • Provide quarterly forecasts to assist in the preparation of the federal and state quarterly estimated tax payments, year-end extension payment calculations and related payment vouchers by external firms
  • Review and/or prepare state income and franchise tax returns and related workpapers including, but not limited to, review of state taxable income, modifications, and apportionment
  • Actively participate in the quarterly and year-end U.S. financial accounting close process as it relates to all tax matters including, but not limited to, coordination and review of current and deferred tax provision calculations in accordance with ASC 740, reconciliations, entries, and tax footnotes prepared by external tax accounting firms
  • Coordinate with WWC’s foreign subsidiaries to collect foreign tax PBC (prepared by client) documents that support the filing of the U.S. tax return
  • Coordinate with WWC’s external auditors including review and preparation of requested documentation to support the Company’s annual financial statement audit

Payroll

  • Prepare and process semi-monthly U.S. multi-state payroll in ADP Workforce Now®
  • Record journal entries in the accounting system for each semi-monthly payroll cycle
  • Maintain payroll related tax account registrations with state and local tax jurisdictions
  • Partner with ADP to prepare and file accurate and timely payroll tax reports with federal, state and local agencies and resolve all tax notices from various state Department of Labor agencies
  • Prepare annual W-2 and 1099 forms for U.S. employees and contractors
  • Prepare and process annual employee bonus and profit-sharing off-cycle payroll runs
  • Process semi-monthly employee 401K payroll contributions
  • Work with HR to onboard new employees for payroll and ensure personnel updates (e.g., terminations, leaves of absence, etc.) are updated timely and accurately in all systems
  • Assist with the annual budget process by preparing estimates for all payroll and tax related expenses, including cost of living adjustments by region and position
  • Research payroll regulations, tax laws, reporting requirements, and best practices in new jurisdictions

Tax Planning, Strategy, and Process Improvement

  • Support tax planning, including identification, analysis, and implementation of tax strategies
  • Stay current on IRC, U.S. GAAP (tax related), and state/local tax and regulatory requirements and oversee implementation of any new and relevant guidance or changes as they apply to WWC’s U.S. operations
  • Partner with external tax consultants on special engagements, including translation of any third party opinions to plain English recommendations, implementation of proposed tax strategies, and documentation of WWC’s tax position
  • Recommend process improvements for gathering tax data for tax return filings and forecasting tax expenses
  • Support other tax functions and special projects as the company grows its business, both domestically and abroad
  • Ability to work across multiple departments and international subsidiaries to support, gather and provide tax related data, inquiries, and guidance

Requirements

Minimum Qualifications (Education, Knowledge, Skills, and Abilities):

  • Bachelor’s degree in accounting or taxation
  • 3+ years in public accounting (preferably state & local tax group) or 5+ years in corporate income & local tax department required
  • High attention to detail and accuracy
  • Proficient knowledge of Microsoft Word, Excel, and Outlook
  • Some domestic travel (predominantly within North Carolina) to attend company meetings may periodically be required
  • Willingness to occasionally participate in meetings after regular business hours to accommodate time zone differences
  • Demonstrated experience handling confidential payroll information with a high degree of professionalism
  • Ability to take initiative, be self-motivated, flexible and adaptable, and work in a fast-paced, deadline-driven environment
  • Must have the ability to handle and prioritize many projects simultaneously and successfully meet goals and deadlines
  • Strong verbal, written and interpersonal skills with the ability to communicate effectively to all levels of the organization

Preferred skills:

  • 2+ years of payroll experience in a multi-state environment including payroll tax and fringe benefits experience is strongly preferred
  • CPA or CPA candidate is strongly preferred
  • Payroll or tax certification is a plus
  • Experience in ADP Workforce Now® and Sage 300 is a plus
  • Fluency in either French, Portuguese, or Spanish (in addition to English speaking) is a plus
  • International tax experience is a plus

Salary range: $75,000 – $105,000

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk and hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.

Benefits

  • Health Care Plan with Fertility Benefits
  • Dental and Vision
  • 401K with Company Match
  • Life Insurance (Basic, Voluntary, AD&D)
  • Paid Time Off (Sick, Vacation, Holidays)
  • Short Term & Long Term Disability