Secretary (RVAPH)

Job Title: Secretary

Location: Remote

Job Overview:
We are looking for a highly organized and proactive Secretary to support daily operations by managing communications, tracking projects, and ensuring tasks are completed efficiently. The ideal candidate should be detail-oriented, able to anticipate needs, and provide seamless administrative support.

Key Responsibilities:

• Monitor and manage inbox, files, and communications, ensuring timely responses and follow-ups.
• Help triage emails and messages, prioritizing important tasks and organizing information effectively.
• Track ongoing projects, ensuring deadlines are met and nothing falls through the cracks.
• Assist in onboarding new projects by gathering necessary information and setting up processes.
• Prepare key project details before calls to ensure smooth and informed discussions.
• Take comprehensive notes during calls, summarizing main points, action items, responsibilities, and deadlines.
• Coordinate with team members and stakeholders to follow up on pending tasks and project updates.
• Maintain organized records of communications, meetings, and project details.
• Provide general administrative support, including scheduling, document management, and task coordination.

If you’re detail-oriented, proactive, and thrive in a dynamic environment, we’d love to hear from you!

Requirements

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and work independently with minimal supervision.
• Experience in administrative support, project management, or a related role is a plus.
• Proficiency in office tools like email platforms, document management systems, and task management software.