Real Estate Executive Admin Assistant
Be part of our dynamic community and make a real impact on our clients’ success. Assistantly offers some of the best benefits and perks in the industry.
Unicorn Role Overview: We are seeking a dependable and proactive Real Estate Executive Admin Assistant to support our client’s executive team! As a Real Estate Executive Admin Assistant, you will ensure the smooth flow of day-to-day operations, manage executive schedules, organize important documents, perform administrative duties, and coordinate with different teams within the company. The ideal candidate will be a communication ace, supremely organized, reliable, and have a keen eye for detail. If you thrive in a dynamic environment and are looking for a position where your skills will make a direct impact, we’d love to have you join our client’s team and help drive success!
Requirements
What You’ll Do
- Oversee scheduling and prioritize emails, calendar events, and Slack communications, acting as a gatekeeper of time and availability for executives.
- Identify and address urgent client needs promptly, including preparing follow-up and recap emails after meetings and coordinating introductory emails to ensure clients are well-informed.
- Manage updates and maintain accuracy in Follow Up Boss, ensuring all client and prospect data are up-to-date.
- Coordinate meeting logistics, including schedules, materials, agendas, and confirmations, while also handling travel arrangements like booking flights and accommodations.
- Support executive administrative needs by tracking bills and expenses, pulling leads, generating reports from our database, and collaborating closely with founders.
- Ensure confidentiality and discretion with sensitive information, handle general administrative tasks, and support miscellaneous ad-hoc tasks, including creating presentation slides for events.
What You’ll Bring
- A high level of independence and the ability provide solutions when challenges are met.
- Experience working with high-level executives.
- Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
- Strong critical thinking skills to anticipate needs and proactively address issues.
- Exceptional verbal and written communication skills.
- Ability to identify areas of improvement and optimization.
- Proficiency in email and calendar management tools.
- Experience in travel booking and coordination.
- Discretion and confidentiality in handling sensitive information.
- High-speed internet connection and a dedicated workspace for remote work.
Benefits
Why Assistantly: At Assistantly, we’re dedicated to connecting talented professionals like you with rewarding opportunities across various industries. When you partner with our forward-thinking team, you’ll gain access to a diverse range of roles, from administrative positions to executive support, all tailored to match your unique skills and aspirations. Become a unicorn and unlock the potential for meaningful career advancement and personal development!
- Permanent WFH opportunities
- Part-Time, Full-Time
- Health & Wellness Allowance
- Paid Time Off (PTO) Yearly
- Monthly Bonus Drawings
- Loyalty & Performance Bonuses
- Profit Sharing
- Professional Development Training
- Community of Unicorns