Real Estate Executive Admin Assistant

Be part of our dynamic community and make a real impact on our clients’ success. Assistantly offers some of the best benefits and perks in the industry.

Unicorn Role Overview: We are seeking a dependable and proactive Real Estate Executive Admin Assistant to support our client’s executive team! As a Real Estate Executive Admin Assistant, you will ensure the smooth flow of day-to-day operations, manage executive schedules, organize important documents, perform administrative duties, and coordinate with different teams within the company. The ideal candidate will be a communication ace, supremely organized, reliable, and have a keen eye for detail. If you thrive in a dynamic environment and are looking for a position where your skills will make a direct impact, we’d love to have you join our client’s team and help drive success!

Requirements

What You’ll Do

  • Oversee scheduling and prioritize emails, calendar events, and Slack communications, acting as a gatekeeper of time and availability for executives.
  • Identify and address urgent client needs promptly, including preparing follow-up and recap emails after meetings and coordinating introductory emails to ensure clients are well-informed.
  • Manage updates and maintain accuracy in Follow Up Boss, ensuring all client and prospect data are up-to-date.
  • Coordinate meeting logistics, including schedules, materials, agendas, and confirmations, while also handling travel arrangements like booking flights and accommodations.
  • Support executive administrative needs by tracking bills and expenses, pulling leads, generating reports from our database, and collaborating closely with founders.
  • Ensure confidentiality and discretion with sensitive information, handle general administrative tasks, and support miscellaneous ad-hoc tasks, including creating presentation slides for events.

What You’ll Bring

  • A high level of independence and the ability provide solutions when challenges are met.
  • Experience working with high-level executives.
  • Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
  • Strong critical thinking skills to anticipate needs and proactively address issues. 
  • Exceptional verbal and written communication skills.
  • Ability to identify areas of improvement and optimization.
  • Proficiency in email and calendar management tools.
  • Experience in travel booking and coordination.
  • Discretion and confidentiality in handling sensitive information. 
  • High-speed internet connection and a dedicated workspace for remote work.

Benefits

Why Assistantly: At Assistantly, we’re dedicated to connecting talented professionals like you with rewarding opportunities across various industries. When you partner with our forward-thinking team, you’ll gain access to a diverse range of roles, from administrative positions to executive support, all tailored to match your unique skills and aspirations. Become a unicorn and unlock the potential for meaningful career advancement and personal development!

  • Permanent WFH opportunities
  • Part-Time, Full-Time
  • Health & Wellness Allowance
  • Paid Time Off (PTO) Yearly
  • Monthly Bonus Drawings
  • Loyalty & Performance Bonuses
  • Profit Sharing
  • Professional Development Training
  • Community of Unicorns