Real Estate Administrator

We are seeking committed Full-time Virtual Assistants with a focus on Transaction Coordination to support our expanding customer base in the Real Estate sector. The Virtual Assistant will be responsible for handling administrative tasks, coordinating transactions, and providing excellent client support. The ideal candidate should have strong organizational and communication skills and be able to work autonomously to meet deadlines effectively.

Core Responsibilities:

Administrative Support:

• Assist with administrative tasks such as managing emails, organizing files, and handling correspondence.
• Coordinate and schedule appointments, property showings, and meetings.
• Prepare and edit real estate documents, contracts, and agreements.
• Conduct market research and gather property information for listings and presentations.
• Maintain and update client databases, ensuring accuracy and confidentiality.
• Develop and document standard operating procedures (SOPs) to streamline operations and ensure consistency.

Transaction Coordination:

• Assist with transaction management, including reviewing contracts, and deadlines, and contingencies.
• Coordinate with clients, lenders, title companies, and other parties involved in the transaction process.
• Facilitate communication and ensure all required documentation is complete and submitted promptly.
• Track and follow up on key milestones and deliverables throughout the transaction process.
• Help ensure smooth and efficient closings by coordinating with all stakeholders involved.

Client Communication and Support:

• Respond to client inquiries, providing information, answering questions, and addressing concerns.
• Assist with client onboarding and support, ensuring a high level of customer service.
• Maintain regular communication with clients, providing updates on property listings and market trends.
• Help coordinate and execute marketing strategies to promote listings and attract potential buyers or renters.
• Support lead generation efforts by managing online listings and monitoring lead Sources.
• Respond to client inquiries, providing information, answering questions, and addressing concerns.
• Assist with client onboarding and support, ensuring a high level of customer service.
• Maintain regular communication with clients, providing updates on property listings and market trends.
• Help coordinate and execute marketing strategies to promote listings and attract potential buyers or renters.
• Support lead generation efforts by managing online listings and monitoring lead Sources.

Requirements

Please read carefully the requirements for this position, note the must have requirements are essential to succeed and not meeting the criteria will disqualify the application, must have a High-speed internet connection and a dedicated workspace for remote work. The desired skills are a plus, along with any other knowledge you bring in this field!

Resume must be submitted in English to be considered

Must-Have Experience:

• Minimum of 3 years of experience as a Real Estate Virtual Assistant or in a similar role.
• Experience in real estate marketing and lead generation.
• Experience with MLS systems.
• CRM software and transaction management platforms.

Must-Have Skills:

• Proficient in real estate software and tools.
• Strong understanding of real estate operations, transactions, and documentation.
• Excellent organizational and multitasking skills.
• Strong attention to detail and accuracy in handling real estate documents.
• Excellent communication skills, both written and verbal.
• Ability to work independently and remotely.
• Familiarity with real estate marketing strategies and online lead generation.

Benefits

Why Assistantly?

At Assistantly, we’re dedicated to connecting talented professionals like you with rewarding opportunities across various industries. When you partner with our forward-thinking team, you’ll gain access to a diverse range of roles, from administrative positions to executive support, all tailored to match your unique skills and aspirations. Become a unicorn and unlock the potential for meaningful career advancement and personal development!

• Permanent WFH opportunities
• Part-Time, Full-Time
• Health & Wellness Allowance
• Paid Time Off (PTO) Yearly
• Monthly Bonus Drawings
• Loyalty & Performance Bonuses
• Profit Sharing
• Professional Development Training
• Community of Unicorns