Real Estate Admin & Transaction Coordinator

Be part of our dynamic community and make a real impact on our clients’ success. Assistantly offers some of the best benefits and perks in the industry.

Unicorn Role Overview: Are you the unicorn with both real estate admin and transaction coordination experience that we’re searching for? If so, this role is perfect for you! In this position, you will handle files, manage deadlines, and engage with clients to ensure smooth transactions and efficient workflows. You’ll also autonomously coordinate client communications, manage administrative tasks, and maintain accurate records, all while contributing to the efficiency and success of our client’s team. Your efforts will streamline operations and provide seamless support to our expanding customer base. If you’re organized, driven, and thrive in a fast-paced environment, we want you on our team!


What You’ll Do

Administrative Support:

  • Assist with administrative tasks such as managing emails, organizing files, and handling correspondence.
  • Prepare and edit real estate documents, contracts, and agreements.
  • Conduct market research and gather property information for listings and presentations.
  • Maintain and update client databases, ensuring accuracy and confidentiality and the ability to automate or optimize the CRM.
  • Develop and document standard operating procedures (SOPs) to streamline operations and ensure consistency.
  • Be able to suggest and set up project management platforms like Trello, Asana,, etc.

Transaction Coordination:

  • Assist with transaction management, including reviewing contracts, deadlines, and contingencies.
  • Coordinate with clients, lenders, title companies, and other parties involved in the transaction process.
  • Facilitate communication and ensure all required documentation is complete and submitted promptly to the backend program, Reason.
  • Track and follow up on key milestones and deliverables throughout the transaction process.
  • Help ensure smooth and efficient closings by coordinating with all stakeholders involved.

Client Communication and Support:

  • Respond to client inquiries, providing information, answering questions, and addressing concerns.
  • Assist with client onboarding and support, ensuring a high level of customer service.
  • Maintain regular communication with clients, providing updates on property listings and market trends.

What You’ll Bring


  • Strong understanding of real estate operations, transactions, and documentation.
  • Excellent organizational and multitasking skills, with the ability to prioritize and meet deadlines.
  • Strong attention to detail and accuracy in handling real estate documents and contracts.
  • Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
  • Ability to work independently and remotely, while maintaining a high level of productivity.
  • High-speed internet connection and a dedicated workspace for remote work.

Nice-to-have skills:

  • Proficient in real estate software and tools such as MLS systems, CRM software, and transaction management platforms.


Why Assistantly: At Assistantly, we’re dedicated to connecting talented professionals like you with rewarding opportunities across various industries. When you partner with our forward-thinking team, you’ll gain access to a diverse range of roles, from administrative positions to executive support, all tailored to match your unique skills and aspirations. Become a unicorn and unlock the potential for meaningful career advancement and personal development!

  • Permanent WFH opportunities
  • Part-Time, Full-Time
  • Health & Wellness Allowance
  • Paid Time Off (PTO) Yearly
  • Monthly Bonus Drawings
  • Loyalty & Performance Bonuses
  • Profit Sharing
  • Professional Development Training
  • Community of Unicorns