Property Admin Assistant (Ireland, Remote)

Administrative Assistant

Department: Administration

Key Organizational Relationships

Reports to: Planning and Operations Director

Supervises: N/A

Role Objective

The Administrative Assistant will provide comprehensive administrative support to the team, ensuring efficient office operations and supporting various departments within the organization. This role requires a detail-oriented individual who excels in a dynamic environment.

Key Responsibilities

• Answer and manage incoming calls and emails from clients, providing assistance and information as needed.
• Maintain accurate and up-to-date client records and filing systems.
• Assist clients with inquiries and resolving issues in a timely and professional manner.
• Prepare and distribute communications, reports, and documents as directed.
• Coordinate meetings, take minutes, and share them with all participants. Also, handle travel arrangements and logistics for staff and clients.
• Support the Planning and Operations Director with daily administrative operations and special projects.
• Handle office supply inventory and ordering as needed.
• Perform data entry and ensure the accuracy of information across various databases.
• Assist with the preparation and organisation of materials for presentations and meetings.
• Implement and maintain office policies and procedures.

Requirements

• High school diploma or equivalent; an associate or bachelor’s degree in business administration is a plus.
• Proven experience as an administrative assistant or in a related role.
• Strong organizational and multitasking skills with a keen attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment.
• Excellent verbal and written communication skills.
• Ability to work independently as well as part of a team, demonstrating strong interpersonal skills.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Familiarity with office management procedures and basic accounting principles is an advantage.
• Positive attitude and willingness to learn new skills and adapt to changes.
• Knowledge of data protection and confidentiality laws is a plus.