Procurement Specialist

About Prepared Hero

Prepared Hero is an innovative DTC e-commerce brand dedicated to equipping individuals with high-quality, reliable products for unexpected situations. Our range extends across various categories, ensuring our customers are prepared and confident to face any unforeseen circumstances in their daily lives.

As a trailblazer in the industry, Prepared Hero is committed to providing a seamless, user-friendly shopping experience, ensuring our customers have easy access to our life-saving and convenient products. We stand for readiness, quality, and a customer-centric approach, promising peace of mind and preparedness. Our mission goes beyond transactions; we aim to educate and empower communities to be their own heroes.

About the Role

This role will support Supply Chain operations through maintaining smooth and efficient invoicing and payment procedures, as well as tracking inventory movements. This role will be instrumental in ensuring procurement activities are conducted cost-effectively, while helping to manage and grow our existing Vendor database through continuous research and development initiatives.

Requirements

  • Identify potential suppliers and vendors through research, networking, and market analysis.
  • Evaluate suppliers based on price, quality, delivery speed, and reliability.
  • Negotiate contracts, terms, and pricing with vendors to secure favorable agreements.
  • Evaluate and monitor quality control practices within factories and make recommendations for improvement.
  • Communicate quality requirements to suppliers and collaborate to resolve quality issues and improve product quality.
  • Monitor customer feedback and complaints related to product quality and take appropriate actions to address customer concerns.
  • Creation of Purchase orders in line with inventory order quantities.
  • Receive, review, and process invoices from vendors and suppliers via our ERP platform.
  • Verify the accuracy of invoices, ensuring they match purchase orders, contracts, and receiving documents.
  • Resolve discrepancies or issues with invoices, including pricing discrepancies, quantity discrepancies, and missing documentation.
  • Route invoices for approval according to established procedures and workflows.
  • Communicate with internal stakeholders to obtain necessary payment approvals in a timely manner.
  • Monitor approval status and follow up on pending invoices to ensure timely processing.
  • Maintain organized and up-to-date documentation of invoices, approvals, payment records, and vendor communications for audit and tax compliance purposes.

Qualifications

  • Bachelor’s degree in accounting, finance, business administration, or a related field.
  • Proven experience in invoice processing, accounts payable, or finance-related roles.
  • Proven experience in procurement, sourcing, or supply chain management, preferably in a similar industry or organization.
  • Strong attention to detail and accuracy in data entry and record-keeping.
  • Exceptional communication skills.

Benefits

  • Compensation range flexible depending on background, experience, and location
  • Comprehensive Medical Insurance reimbursement package for medical, dental, and vision.
  • Generous paid time off, including regional holidays.
  • Wellness and workspace budget.
  • Professional development opportunities.
  • End-of-year bonus.
  • Fully remote position with flexible working hours.