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Operations Coordinator (Inventory Management)

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Job Title:  Operations Coordinator (Inventory Management)

Location: Remote

JOB OVERVIEW:

We are seeking a motivated and detail-oriented Operations Coordinator and Inventory Planner to join our team and support our partnership. The ideal candidate will have experience in inventory management and demand planning, purchase order and/or sales order processing, invoice handling, data analysis, and logistics coordination. They should be proficient in using inventory management software such as Fishbowl or similar systems, Accounting and/or billing systems such as Quickbooks Online and BILL.com, and Google Sheets/Excel.

KEY RESPONSIBILITIES:

  • Manage inventory using the designated system (Fishbowl), including creation of Purchase Orders, receipt of inventory produced by manufacturers, processing of manufacturer bills, and reconciliation of Purchase Orders
  • Creation of sales orders through the designated inventory management system and management of communications sent through and received in EDI system (SPS Commerce)
  • Ensure accurate and efficient handling of inventory cycles and data management.
  • Ensure data integrity across all systems including inventory management system (Fishbowl), accounting system (Quickbooks Online), Billing System (Bill.com) and EDI (SPS Commerce) 
  • Coordinate with internal teams to gather data on production schedule, inventory levels, excess inventory and safety stock, shipments, and sales trends.
  • Work closely with the Operations Manager and Logistics Manager to streamline processes and improve efficiency.
  • Work with Finance team to resolve financial discrepancies related to inventory purchasing, sales orders and inventory management system 
  • Provide reports and analysis on inventory performance and suggest improvements.
  • Collaborate with external partners, including 3rd party logistics providers and warehousing partners, and vendors (co-manufacturers, co-packers, freight forwarders) to optimize logistics and supply chain operations.
  • Stay updated on industry trends and best practices in inventory management and logistics.

Requirements

QUALIFICATIONS: 

  • Previous experience in inventory management, preferably in a supply chain, pharmaceutical or consumer packaged goods (CPG) industry.
  • Proficiency in using inventory management software such as Fishbowl or similar systems.
  • Strong skills in Google Sheets/Excel for data analysis and reporting.
  • Familiarity and experience with accounting concepts
  • Experience with accounting software, including Quickbooks Online, preferred
  • Excellent communication and collaboration abilities.
  • Highly Important: Detail-oriented with a focus on accuracy and efficiency.
  • Ability to work independently and in a team environment.
  • Willingness to learn new software tools and adapt to changing requirements.
  • Creative and independent problem solver who can independently recognize issues and concerns and come to the table with ideas for solutions
  • Bachelor’s degree in Supply Chain Management, Logistics, or a related field (preferred but not required).
More Staffing LLC