LatAm: Executive Assistant

*ONLY ENGLISH RESUMES WILL BE REVIEWED*

Position: Executive Assistant

Working Hours: 10 a.m.- 2 p.m. then other 8 working hours flexible, EST. Monday to Friday

Holidays: To be Discussed
Salary: 1000 – 1200 USD

Location: Remote (LatAm)

INDEPENDENT CONTRACTOR

About you:
As our Executive Assistant, you’ll serve as the right hand to our Principal and provide crucial support to the entire team, ensuring smooth day-to-day operations and enabling enhanced productivity across the organization. This role requires a dynamic individual who thrives in a fast-paced environment, excels in administrative tasks, and is adept at basic marketing, communications, and financial management. If you’re proactive, detail-oriented, and value accountability, this position is tailored for you.

Responsibilities:

  • Provide comprehensive support to the Principal, managing calendars, scheduling meetings, and handling general administrative duties.
  • Assist team members at the Principal’s request, ensuring prompt and efficient execution of administrative tasks.
  • Contribute to marketing and communications efforts by assisting with content creation, social media management, and maintaining brand consistency.
  • Manage basic bookkeeping tasks and accounts payable, adhering to Canadian standards.
  • Coordinate meetings and facilitate client and team communications to ensure smooth collaboration.
  • Actively participate in applying for awards and grants to enhance the organization’s recognition and resources.

Requirements

  • Minimum of 2 years of experience in an administrative or assistant role.
  • Exceptional communication skills, both written and verbal.
  • Strong organizational abilities with a talent for multitasking and effective task prioritization.
  • Capability to work independently while seeking guidance or support when needed.
  • Detail-oriented approach with a commitment to meeting deadlines.
  • Proficiency in computer skills, including familiarity with Microsoft Office suite and project management platforms like Teamwork or Asana.
  • Proven ability in proactive problem-solving and strategic thinking to overcome challenges.