LatAm: Executive Assistant

*ONLY ENGLISH RESUMES WILL BE REVIEWED*

Position: Executive Assistant

Working Hours: 9:00 – 6:00 p.m. EST, Monday to Friday

Holidays: Canadian-Ontario Holidays
Salary: 1000 – 1200 USD

Location: Remote (LatAm)

INDEPENDENT CONTRACTOR

About you:
As our Executive Assistant, you’ll serve as the right hand to our Principal and provide crucial support to the entire team, ensuring smooth day-to-day operations and enabling enhanced productivity across the organization. This role requires a dynamic individual who thrives in a fast-paced environment, excels in administrative tasks, and is adept at basic marketing, communications, and financial management. If you’re proactive, detail-oriented, and value accountability, this position is tailored for you.

Responsibilities:

• Provide comprehensive support to the Principal, managing calendars, scheduling meetings, and handling general administrative duties.
• Assist team members at the Principal’s request, ensuring prompt and efficient execution of administrative tasks.
• Contribute to marketing and communications efforts by assisting with content creation, social media management, and maintaining brand consistency.
• Manage basic bookkeeping tasks and accounts payable, adhering to Canadian standards.
• Coordinate meetings and facilitate client and team communications to ensure smooth collaboration.
• Actively participate in applying for awards and grants to enhance the organization’s recognition and resources.

Requirements

• Minimum of 2 years of experience in an administrative or assistant role.
• Exceptional communication skills, both written and verbal.
• Strong organizational abilities with a talent for multitasking and effective task prioritization.
• Capability to work independently while seeking guidance or support when needed.
• Detail-oriented approach with a commitment to meeting deadlines.
• Proficiency in computer skills, including familiarity with Microsoft Office suite and project management platforms like Teamwork or Asana.
• Proven ability in proactive problem-solving and strategic thinking to overcome challenges.