Finance Assistant
HeadQuarters is a global start-up that supports US cannabis companies in finance, sales operations, and logistics. We are looking for a customer-focused specialist to join our growing accounting team.
We are seeking a motivated and detail-oriented Finance Assistant to join our growing team. In this entry-level role, you’ll work alongside experienced professionals, supporting the day-to-day financial operations of U.S.-based start-up supporting clients within the cannabis industry.
This is an excellent opportunity for individuals looking to build their skills and grow within a collaborative, international and mission-driven startup environment.
⏰ The working hours for this role are: 11am – 7pm (Serbia time zone)
*including one-hour lunch break
This is mostly a remote role, but it requires coming to the office at Studentski Trg in Belgrade approximately once a week.
Key Responsibilities
✅ Handle AP/AR, invoicing, and payment follow-ups
✅ Maintain finance inbox and financial records
✅ Reconcile transactions and support reporting
✅ Organize files in QBO and Google Drive
✅ Support payroll processing, including time tracking, employee setup, and summary preparation
✅ Process employee expense reports and ensure policy compliance
✅ Identify process improvements and support team training
✅ Use finance tools like QBO, Google Workspace, and CRM systems
Requirements
Education
✔️ Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
Experience
✔️ 1 year of relevant finance, accounting, or administrative experience
✔️ Experience with AP/AR, payroll support, or bookkeeping in a high-volume environment is a plus
Tools
✔️ Google Workspace (Docs, Sheets, Drive)
✔️ Familiarity with Bill.com and CRM platforms preferred
✔️ Familiarity with QuickBooks Online (QBO) or similar accounting tools will be considered an advantage
Skills
✔️ Fluent in English (C1 level)
✔️ Strong attention to detail and organizational skills
✔️ Effective time management and task prioritization
✔️ Ability to handle sensitive financial data with discretion
✔️ Proactive mindset with a focus on continuous improvement
Benefits
Learn and grow: Gain practical experience with modern finance tools and processes, with plenty of opportunities to develop your knowledge and professional skills.
Exciting industry: Join the cannabis industry, which is growing fast and evolving rapidly, with new challenges and opportunities arising every day.
Collaborative environment: Work alongside passionate people who are eager to make an impact and support each other’s growth.
Performance-based salary growth
Our Values
We are guided by curiosity, collaboration, and persistence. We seek to understand deeply, work collectively to solve complex challenges, and remain resilient in pursuit of meaningful, long-term impact. These principles shape how we operate as a team and how we support the success of our clients.
Excited to launch your career with us? Apply today and let’s grow together!