Facilities Management Co-ordinator

Together Housing Group is currently seeking a self-motivated and highly organized individual to join our team as a Facilities Management Co-ordinator. As a Facilities Management Co-ordinator at Together Housing, you will play a crucial role in ensuring the smooth operation and maintenance of our facilities. You will be responsible for coordinating and scheduling repairs, maintenance, and inspections, as well as managing contractors and suppliers.

We are one of the largest housing associations in the North of England, managing over 38,000 homes across the North of England. We are a non-profit organisation, meaning any money we make is invested back into the company for the benefit of our residents and local communities.

As an organisation we are committed to having a Diverse and Inclusive workforce. We would therefore welcome applications from candidates with any of the nine protected characteristics. We are also proud to be a Disability Confident employer.

Requirements

Outline of key responsibilities in the Facilities Management Co-ordinator…..

  • To lead on the development and maintenance of a comprehensive system for the collection and management of building management and facilities management data to support the development and implementation of the Groups’ Operational Building Management Strategy.
  •  To monitor and manage the Operational Buildings Register to establish the physical nature/condition of key elements, ensuring  compliance/non compliance with all relevant standards.
  •   To be responsible for establishing an investment and maintenance strategy for all operational buildings.   
  •   To be responsible for the management and development of information on leased accommodation including termination notices and dilapidation obligations, ensuring that all records are accurate and kept up to date.
  •  To lead on the development of Facilities Management Contracts to effectively manage the condition, compliance and cleanliness of the Groups’ Operational Stock.
  •    To lead on benchmarking costs and lifecycles and make recommendations to improve VFM and changes to specifications and products in the Groups’ Operational Buildings.
  •    To contribute to any court hearing preparation or third party arbitration hearings and to attend Court if required in respect of any action taken against the Group for Breach of contract or Landlord and Tenant Breach.
  •  To liaise with the Compliance and Health and Safety Teams  on the delivery of Compliance Contracts where joint approach to delivery and management  is required.
  • To supervise property repairs and servicing works  for operational buildings to ensure conformity with any and all relevant legislation/standards.
  •   To prioritise the management and renewal of key FM contracts  in consultation with the Property Safety Manager and Senior Building Safety Manager.

We are looking for someone who has….

  • Previous experience in facilities management
  • Experience of leading a team
  • Experience of managing to ensure business targets are met
  • Experience of resolving work related problems without referring to manager
  • Working knowledge of construction trades
  • Ability to use IT applications such as Microsoft Word, Excel, outlook
  • Working to set target time scales and deadlines
  • Able to organise own workload with minimum supervision
  • Knowledge of Health & Safety at Work Act
  • Willingness to participate in training programs for asbestos safety, fire safety, water safety, and construction safety.
  • Relevant qualifications e.g. Facilities management qualification, or OSH – Managing Safety, or Management based qualification – ILM 3.
  • Full Driving Licence and the use of own vehicle with insurance for business use

If you are a proactive individual with a passion for facilities management and a desire to contribute to the success of Together Housing, we would love to hear from you. Apply now and join our team!

Benefits

In return, we are offering the successful candidate in Facilities Management Co-ordinator

  • Salary of £33,115 per annum
  • Annual pay scale increase
  • 27 days holiday (rising to 32 over 5 years’ service) + bank holidays
  • You will be located on-site, responsible for overseeing our sites in Blackburn, Halifax, and Wakefield. Your work schedule will consist of 3 days per week on-site and 2 days per week working remotely from home.
  • Hybrid working
  • A flexible working environment, with a range of family friendly policies
  • You will be working 37 hours per week, Monday – Friday. Working arrangements are flexible in line with our Smart Working culture so that we deliver an excellent and accessible service for customers.
  • Wide range of technical, professional, and personal development training opportunities
  • Attractive pension scheme
  • Health and wellbeing benefits including access to GPs
  • A range of financial and lifestyle benefits including cycle to work, vehicle leasing and financial advice
  • To view the full range of our award winning benefits click on the Employee Benefits Link

THG reserves the right to close this vacancy early if sufficient numbers of applicants are received.  Therefore, please apply without delay!

Please ensure you fully answer the questions on the application form.

Due to the nature of the role involving work with vulnerable members of society, this post is subject to a Basic Criminal Disclosure, which will be carried out when a conditional offer is made.