Executive Virtual Assistant

Salary: Negotiable

Responsibilities:

  • Manage executives’ calendars and schedules, including arranging appointments, meetings, and travel arrangements.
  • Respond to and prioritize emails on behalf of executives, ensuring timely and professional communication.
  • Assist with receipt management for our bookkeeper, including tracking and organizing expense reports and invoices.
  • Coordinate and collaborate with vendors and clients, including scheduling meetings, following up on action items, and ensuring smooth communication.
  • Provide administrative support as needed, including preparing documents, conducting research, and assisting with special projects.
  • Act as a liaison between executives and internal/external stakeholders, maintaining positive relationships and ensuring clear communication.

Requirements

  • Proven experience as an Executive Assistant, Virtual Assistant, or similar role.
  • Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Strong communication skills, both written and verbal.
  • Proficient in using office software and productivity tools (e.g., Microsoft Office, Google Suite).
  • High level of professionalism and integrity, with a strong sense of confidentiality.
  • Strong attention to detail and problem-solving abilities.
  • Proactive and able to anticipate needs and take initiative.
  • Ability to work independently with minimal supervision.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Experience working remotely and using virtual collaboration tools is a plus.

Benefits

  • This position is fully remote.
  • Work hours may vary and will require flexibility to coordinate with team members in different time zones.