Executive Coordinator

We are seeking a highly organized and adaptable Executive Travel Coordinator & Executive Assistant to provide top-tier support to a senior executive who splits their time between the United States and Hong Kong. This role is ideal for a dynamic individual with exceptional multitasking abilities, a keen eye for detail, and the capacity to manage complex travel arrangements and personal commitments.

Key Responsibilities:

• Executive Support:
• Act as the primary point of contact between the executive and internal/external stakeholders.
• Manage the executive’s calendar, scheduling meetings, appointments, and conference calls across multiple time zones.
• Prepare and organize documents, reports, and presentations for meetings.
• Travel Coordination:
• Plan, coordinate, and manage all aspects of domestic and international travel, including flights, accommodations, visas, and ground transportation.
• Develop detailed travel itineraries, ensuring all travel arrangements align with the executive’s preferences and business needs.
• Handle last-minute changes to travel plans and provide timely updates to the executive.
• Communication & Liaison:
• Maintain clear and concise communication with the executive and relevant parties, ensuring smooth and efficient operations.
• Draft, proofread, and edit correspondence, emails, and other communication materials.
• Serve as a liaison between the executive and staff, clients, and other stakeholders.
• Personal Assistance:
• Assist with personal tasks and commitments, such as managing personal schedules, appointments, and errands.
• Handle confidential information with discretion and maintain the highest level of professionalism.

Requirements

• Fluency in Cantonese and English is ideal (but not required).

• Proven experience as an Executive Assistant or in a similar role, preferably in a fast-paced, global environment.
• Exceptional organizational and multitasking skills, with a strong attention to detail.
• Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.
• Ability to handle high-pressure situations and make decisions quickly.
• Proficiency in Microsoft Office Suite, Google Suite, and other relevant software.
• Flexibility to work outside of regular business hours.

Preferred Qualifications:

• Experience in travel coordination, particularly for senior executives.
• Familiarity with the United States and Hong Kong, including visa and travel requirements.
• Bachelor’s degree in Business Administration, Communications, or a related field.

Work Environment:

• Fast-paced, dynamic environment with frequent changes in schedule and priorities.

Benefits

• Food Allowance
• Government Benefits
• 13th Month pay
• Work Equipment
• Night Differential if applicable (10% of hourly rate)
• 20 Leaves (after 6 months)
• Holiday pay (200% on Regular holidays; 130% on Special holidays)
• Overtime pay (max of 10.25 hrs/day)
• Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)
• HMO (after 6 months)

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