Executive Assistant/Operations Associate – MSL

About Catena:

At Catena, we redefine overseas hiring by cultivating Filipino talent. Our rigorous qualification program and exclusive upskilling opportunities pave the way for our candidates’ prosperous future at no cost. We scout the brightest individuals, equip them with superior skills, and connect them with high-profile roles. Join us as a driven, ambitious individual and work directly with executives, evolving as their indispensable partners. Are you ready for this transformative challenge?

About the job:

Role: Executive Assistant/Operations Assistant

Time zone needed: Full Time | 40 hours per week | Eastern/Pacific Standard Time Zone

Salary Range: $1000-$1500/month

The company specializes in helping corporations, professionals, investors and entrepreneurs secure the proper visa for their specific and unique immigration situations. We also offer family-based immigration services.

Main Functions:

  • Inbox Management: Efficiently managing incoming emails, prioritizing them, responding when necessary, and ensuring timely follow-ups.
  • Process Improvement: Identifying areas for streamlining and optimizing existing workflows and procedures to enhance overall efficiency and productivity.
  • Client Database Management (Data entry and upkeep): Maintaining an organized and updated client database, ensuring accurate data entry, and managing client information securely.
  • Calendar Management: Scheduling appointments, meetings, and events, coordinating with team members, and ensuring all schedules are synchronized and well-maintained.
  • Sales Support: Assisting the sales team with tasks such as preparing sales materials, managing client leads, and providing administrative support to ensure smooth sales operations.
  • Communication and Documentation Support: Facilitating effective communication within the team and with clients, as well as assisting in preparing various documents, reports, and presentations as needed.
  • Other Admin Work/Assistance: Providing general administrative support as needed, including tasks such as filing, organizing documents, making travel arrangements, and handling other ad-hoc requests.
  • Research: Conducting research on various topics as assigned, gathering relevant information, and providing summaries or analyses to support decision-making and strategic planning.

Requirements

  • At least 2+ years of relevant working experience
  • Strong background in executive and administrative assistance, experience in providing sales support is a plus!
  • Background or experience with legal/immigration is preferred.
  • Great pattern-recognition and attention to detail
  • Strong language skills written and spoken; able to communicate clearly and succinctly
  • Good reporting function
  • Works with high reliability and proactively reports on statuses of tasks
  • Eager learner and high coachability
  • Sharp generalist with street smarts
  • Proactive and able to anticipate needs
  • Exceptional organizational skills
  • Creative Problem-Solver

Tools used by the Company

Communication Channels:

  • Gmail
  • Zoom

Benefits

Fully remote work arrangement.

Holidays: TBD

If you are an EXPERIENCED, PASSIONATE, ALL-ROUNDER, AND ADAPTABLE executive assistant WITH A GREAT ENGLISH COMMUNICATION SKILL, apply now!