Executive Assistant – Job Code: 40426925901
At Coconut , we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins—clients achieve their goals, and our virtual professionals find purpose and growth in their work. We’re currently looking for top talent to fill the role below:
Role: Executive Assistant
Monthly Rate: $8
Availability: Part-time – 20 hours/week
Time Zone: EST Business Hours
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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.
What to Prepare:
1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.
2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT. Uploading a resume in a different format will result in delays, as you will be required to resubmit it using the correct template. ⚠️⚠️⚠️
3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.
Application Tips – Set Yourself Up for Success!
Skip the Autofill Function! Manually enter your answers in the application form. There’s little to import from your resume, and your resume will be screened separately.
For your Address: We only need your City/Municipality, Province, and Region—no need for full details yet!
Applying for a Specific Job? Be sure to include the job code in your application.
Referred by Someone? Let us know who sent you our way! Whether it’s a current Coconut VA, an influencer, or a Facebook group community leader, be sure to include their name. We offer referral bonuses for both you and your referrer (terms and conditions apply).
Reapplying? Your most recent submission will replace any previous ones. No need to submit multiple times—we’ll automatically consider you for any relevant openings, even if you applied for just one! If you need to update your resume or intro video, feel free to submit a new application.
Stay in the loop! Join our Hiring Hub or Coconut Facebook Page for updates on open positions and job fairs.
⚠️ Take a moment to review everything before hitting submit. Following these steps carefully will help avoid any delays or disqualification.
Requirements
Experience Needed:
– Manage and clean up Holly’s inbox by removing distractions, archiving low priority emails, and surfacing important or urgent messages
– Flag time sensitive or high priority items that need Holly’s attention
– Proactively handle or respond to emails that fall within the EA’s scope
– Transfer action items from the inbox into Asana, organizing and prioritizing tasks clearly
– Maintain the client’s Asana workspace and track progress on ongoing tasks and follow-ups
– Independently take ownership of recurring or administrative tasks
– Manage the client’s calendar using time-blocking techniques to support focused work
– Prepare short daily updates summarizing urgent emails and key tasks to minimize inbox time
– Anticipate the client’s needs and follow up on loose ends or upcoming deadlines
– Provide personal executive support as needed, including calendar changes, reminders, and basic personal task coordination
Good to have:
– Experience supporting executives with heavy inbox and calendar needs
– Familiarity with time blocking techniques
– Ability to anticipate needs and act without needing to be told
Non-negotiable Requirements:
– Must be proactive and capable of handling tasks with minimal supervision
– Organized and inbox savvy
– Experience with Asana
– Strong judgment on what’s urgent vs. not
Industry/Tools Experience:
– Asana
– Calendar
Benefits
We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨
✅ Competitive Salary – We recognize your skills and experience with a great compensation package.
✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?
✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year.
✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.
✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.
✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!
✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.
Some benefits may vary. Full details will be provided during the onboarding process.