Executive Assistant (for candidate pooling)

NOTE:

This job posting is for active candidate pooling, aimed at building our talent pool. Your qualifications will be evaluated for both current and future job openings. If your skills and experience match a suitable role in the future, our recruitment team will contact you promptly. Please note that inclusion in our talent pool does not guarantee immediate placement or contact.

Responsibilities

  • Provide high-level administrative support to executives.
  • Manage calendars, schedule meetings, and make travel arrangements.
  • Act as a liaison between executives and stakeholders.
  • Prepare materials for meetings, presentations, and reports.
  • Assist with special projects and tasks as assigned.
  • Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
  • Conduct research and compile data to support executive decision-making.
  • Draft and edit correspondence, memos, and other documents.
  • Organize and maintain executive files and records.
  • Monitor and manage executive expenses and budgets.
  • Plan and coordinate executive events, meetings, and conferences.
  • Serve as the point of contact for internal and external stakeholders on behalf of executives.

Requirements

  • Minimum 1 year experience as an Executive Assistant or similar, preferably supporting C-level executives.
  • Proven ability in managing calendars, schedules, and travel arrangements.
  • Experience coordinating executive communications with professionalism and confidentiality.
  • Strong research and analytical skills for effective decision-making support.
  • Exceptional organizational abilities and multitasking skills in fast-paced environments.
  • Excellent written and verbal communication skills, with precise drafting and editing abilities.
  • Proficiency in Microsoft Office Suite, Google Workspace, and other relevant software.
  • Proficient in basic bookkeeping tasks and financial record management.
  • Bachelor’s degree or equivalent experience preferred.
  • Familiarity or experience working with AI tools is a plus.
  • Proven experience in a supportive role, preferably as an executive assistant or in a similar capacity.

Benefits

  • Fully-remote work
  • Competitive market rate