Executive Assistant for a Beauty & Wellness Company (Remote, EU-Based)

Paired is a global staffing and recruiting agency that specializes in matching remote talent with top-tier opportunities. We recognize the importance of efficient operations and strategic communication, and we are committed to connecting skilled professionals with companies that need their expertise. Our mission is to provide great jobs to talented individuals, no matter where they are located.

We are seeking a highly organized and detail-oriented Executive Assistant to support senior leadership while managing key operational tasks within the e-commerce and content creation space. This role involves executive support, project oversight, and coordination with content creators (UGC pipeline), along with managing internal systems and workflows. With potential for growth, this position may evolve into a leadership role, overseeing content management and broader company operations.

Key Responsibilities:

• Key Responsibilities:
• Own and manage our internal systems in Notion, maintaining clarity across teams.
• Create structured dashboards, processes, timelines, and workflows to streamline operations.
• Oversee ongoing projects, ensuring deadlines are met and nothing slips through the cracks.
• Provide high-level executive support including calendar management, email filtering, meeting prep, and correspondence handling.
• Assist in preparing for board meetings, managing documentation, and supporting strategic initiatives.
• Manage communication with User-Generated Content (UGC) creators, ensuring smooth coordination and timely submissions.
• Support the founders and broader team with admin tasks, prep work, and consistent follow-up.
• Execute ad-hoc tasks swiftly and accurately as they arise.
• Act as the glue between operations, creative, and leadership, ensuring everyone stays aligned.
• Speak up and contribute honest, direct feedback to continuously improve team dynamics and performance.
• Train and mentor future content managers as the team grows.

Requirements

• Previous experience as an Executive Assistant, Virtual Assistant, or in a Project Manager-related role.
• Strong organizational and multitasking abilities with keen attention to detail.
• Excellent written and verbal communication skills, with the ability to collaborate across teams.
• Proficient in Notion, with the ability to build and maintain organized systems and workflows.
• Comfortable working independently in a fully remote environment, with a proactive and solution-oriented mindset.
• A team player who thrives in fast-paced settings and isn’t afraid to give or receive direct feedback.

Benefits

• Competitive salary.
• Ability to work remotely.
• Significant room for growth over time