Executive Assistant

  • Anywhere

We’re seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. Reporting directly to the Chief of Staff, the Executive Assistant will play a crucial role in ensuring the smooth operation of our office and supporting the executive team in various administrative tasks.

We seek a highly adaptable and flexible candidate who can manage a dynamic schedule due to our global operations, with the role requiring permanent remote work.

Requirements

Key Responsibilities:

  • Provide office administrative support for our team in San Francisco, CA, working PST hours.
  • Coordinate and arrange complex travel itineraries for executives, including flight bookings, hotel accommodations, ground transportation, and visa arrangements.
  • Handle highly confidential and sensitive information with the utmost discretion, ensuring data security and maintaining strict confidentiality protocols.
  • Manage and maintain executive-level filing systems to ensure easy access to and retrieval of information.
  • Assist in preparing and coordinating board meetings, including assembling meeting materials, distributing agendas, and recording minutes.
  • Develop cross-functional relationships between departments to facilitate effective communication and collaboration.

Qualifications:

  • Fluency in English, with excellent oral, written, and interpersonal communication skills.
  • Minimum of 5+ years of experience in an executive support role, preferably supporting SVP-level+ leadership.
  • Professional proficiency with Google Suite (e.g., Gmail, Calendar, Slides, Docs, Sheets) and Microsoft Office tools (e.g., Word, Excel, PowerPoint), as well as Slack.
  • Strong organizational skills with the ability to prioritize tasks and attention to detail.
  • Ability to manage multiple projects simultaneously and thrive in a fast-paced environment.
  • High integrity and a proven track record in maintaining the confidentiality of sensitive information.
  • Ability to adapt to quickly changing schedules and handle last-minute requests.
  • Experience working with international teams in a startup environment is a plus.
  • Proactive mindset with the ability to anticipate needs and think critically.