Executive Assistant

We are seeking a detail-oriented and proactive Executive Assistant to join our team. The ideal candidate will possess a blend of financial acumen, human resources experience, administrative skills, and a knack for operational efficiency.

Requirements

Finance:

• Manage and process payments for contractors, reimbursements, and commissions.
• Follow up on invoices and generate financial reports.
• Interface with an external bookkeeping firm to ensure accurate monthly reconciliation and transaction reporting for categorization.
• Prepare financial reports, including profit and loss (P&L) statements, ensuring accuracy and timeliness.
• Utilize cash-based accounting methods to manage and report financial transactions.

Human Resources / People Operations:

• Oversee employee onboarding and offboarding processes.
• Track contractor hours and full-time equivalents (FTEs) to ensure accurate payroll processing.
• Administer employee benefits and respond to basic benefits-related inquiries.
• Coordinate and manage internal meetings and prepare agendas.
• Handle gifting for employees and special occasions.

Administrative Duties:

• Manage internal software and vendor relationships to ensure seamless operations.
• Oversee the maintenance and troubleshooting of office equipment and software.

Recruiting:

• Post job openings on various platforms and manage the applicant pipeline.
• Review candidate applications, schedule interviews, and manage follow-up communications.
• Potentially conduct interviews if English proficiency and personality are suitable.

Executive Assistance:

• Plan and coordinate team offsite meetings and travel arrangements.
• Provide additional administrative support to executives as needed.

Benefits

Hireframe provides nearshore and offshore staffing solutions. We are a remote-first company with team members in the United States, Mexico, and the Philippines. Our comprehensive benefits package includes:

• Permanent WFH
• Tax-free compensation
• Annual performance bonuses
• 10 leave credits after 3 months
• Dedicated coaching to enhance performance, communication, and leadership skills
• Growth opportunities

At Hireframe, you’ll thrive in a supportive environment designed to foster professional growth and success.