Executive Assistant

Philippines (Remote)

Posted 5 months ago

We are seeking a proactive and detail-oriented Executive Assistant to support the daily operations of a fast-paced marketing agency. This role is ideal for someone who thrives in a dynamic, remote environment and can manage both administrative tasks and marketing support initiatives.

The ideal candidate is communicative, organized, and quick to learn through self-guided resources, including video-based training.

Responsibilities

Administrative Support

Manage and organize executive calendars, schedule meetings, and coordinate appointments.
Handle email correspondence, draft client and internal communications, and ensure timely responses.
Prepare reports, presentations, and marketing materials with accuracy and professionalism.
Maintain organized digital filing systems for documents and marketing assets.

Project Coordination

Track project deadlines and deliverables to ensure timely execution of marketing campaigns.
Collaborate with creative teams, content writers, and account managers to streamline workflows.
Assist in delegating tasks and following up on progress to ensure accountability.

Client Communication

Serve as a liaison between clients and internal teams to manage communications and meet client needs.
Schedule and coordinate client meetings, prepare agendas, and document meeting notes.

Marketing Support

Assist in creating and scheduling social media posts across multiple platforms.
Support email marketing campaigns through content drafting and performance tracking.
Conduct market research to identify industry trends, competitor activities, and new opportunities.

Data & Reporting

Update and manage CRM systems with client records and communication history.
Compile and analyze marketing performance metrics to support strategy development.
Assist with budget tracking and expense reporting for marketing initiatives.

Requirements

Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role within a marketing agency.
Strong organizational and multitasking skills with a keen attention to detail.
Excellent written and verbal communication skills.
Proficiency with Google Workspace, Microsoft Office Suite, and project management tools (e.g., Asana, Trello).
Experience using CRM systems such as HubSpot or Salesforce.
Familiarity with email marketing tools (e.g., MailChimp, Constant Contact).
Basic understanding of digital marketing concepts, including SEO and social media management.
Ability to learn quickly through video tutorials and work independently with minimal supervision.
Comfortable using platforms such as HubSpot and Slack.

Benefits

Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:

Permanent remote work flexibility
Paid Time Off
Health Maintenance Organization (HMO) coverage
Annual performance bonuses
Dedicated coaches offer an extra channel of support and skill-building
Opportunities for professional growth

At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.

Learn More

Stay updated on open roles and industry insights.

Tune in to our What Worked podcast

Check out What Worked podcast, hosted by our founders, Mike and Tyler, featuring conversations with business executives and founders—including some of our clients.