Executive Assistant – 15770186322

Position: Executive Assistant

Working Hours: 9am to 5pm. Monday to Friday

Salary Range: $1500-$2500 USD/month

Type of contract: Independent contractor

Remote: Located in LatAm

About the Company

Support Shepherd, a headhunter agency specializing in finding top overseas talent for our clients is seeking a highly organized and proactive Executive Assistant to join our client team. Our client is a small but dynamic e-commerce company that specializes in sensory products for children with special needs. Additionally, they offer online training for parents, teachers, and therapists.

Scope of the role

As an Executive Assistant, you will play a vital role in supporting the CEO in various aspects of the business. You will need to be flexible, quick to learn, and comfortable with using various software tools. This role requires you to assist with administrative tasks, product development, marketing, sales, and more.

Responsibilities

Admin / Random

– Manage email communications twice daily.

– Assist with tax-related tasks.

– Track product testing and organization.

– Maintain document organization.

– Create Standard Operating Procedures (SOPs) based on screenshares.

Product Development

– Conduct product research.

– Organize tasks and projects in Asana.

– Communicate with factories and suppliers.

– Track Bill of Materials (BOMs) and product costs.

Meta Ads

– Collect ad creative assets.

– Support influencer seeding initiatives.

– Organize and track creative materials.

– Conduct creative research.

School Sales

– Respond to initial sales inquiries and emails.

– Follow up on leads using Pipedrive.

– Create content for the CEO’s LinkedIn (as ChatGPT).

Content Marketing

– Assist in setting up monthly webinars.

– Add affiliate links to relevant content.

– Take over the creation of podcast show notes.

Shopify Sales

– Help with the setup of products on Shopify.

– Perform basic product-related tasks.

Course / Learn

– Assist in writing content, representing the CEO, using ChatGPT.

– Learn and manage Asana and Pipedrive systems.

Requirements

  • Proficiency in Google Sheets and Google Workspace.
  • ChatGPT experience.
  • At least 3 years of experience in an Executive Assistant role.
  • Familiarity with online software tools.
  • Experience with Asana and Slack.
  • English Proficiency C1+

**ONLY CVs IN ENGLISH WILL BE CONSIDERED**

Benefits

Benefits:

  • 15 Days PTO (includes sick, vacation, etc.)
  • 30 USD WFH allowance 
  • $100 USD Medical Allowance 
  • After 6 months, they can participate in our 1% revenue bonus share. 1% of last month’s revenue split among the employees.
  • > Averages $400 USD per month

Holidays:

They can celebrate US Holidays or exchange for their local holidays. Here are the 11 holidays the US team observes:

New Year’s Day

MLK Day

President’s Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Veterans Day

Thanksgiving

Christmas Eve

Christmas Day