Contract Specialist

USFS is an ISO 9001 management consulting firm with headquarters in the National Capital Region and offices and staff in 12 US states.  USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor’s degrees, and over half have advanced degrees in business and technology. USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. US Federal Solutions, a leading management consulting firm, is seeking Acquisition Professionals to support the US Coast Guard.

Position Overview:

The scope of this position is to assist and support the government with acquisitions strategy, continuous process improvement, and strategy development services supporting C5I acquisitions; and may also include the following:

• Analytics/Web-Based Reporting
• Acquisition Management Services
• Acquisition Business Intelligence
• Cost Estimating and Analysis
• Meeting Facilitation and Coordination
• Metrics Development and Analysis
• Process Development
• Program and Project Management and Reporting
• SharePoint Services
• Studies and Analysis related to Business Processes
• Business and Financial Management Systems Services

Roles and Responsibilities:

• Shall provide business management support, including the planning, development, and execution of acquisition packages. The Contractor also shall manage procurement-related documents and support acquisition vehicles to facilitate organizational acquisitions, such as:
• Provide the government business assistance and facilitation planning, business process definition, and other activities necessary in order to improve the efficiency of BOD-CAS processes in acquisition facilitation and vendor management.
• Deliver acquisition services, facilitation, training, and support to ensure the government effectively executes its acquisition functions and achieves mission objectives.
• Standardize and Implement a monthly, quarterly, and annual analysis and reporting to leadership to improve overall contract execution processes and effectively manage spending.
• Develop and implement repeatable processes to monitor and evaluate vendor performance across the C5I enterprise in order to enhance Contractor accountability and increase vendor performance.
• Coordinate with other Acquisition Subject Matter Experts (SMEs) working with BOD-CAS and throughout the service center on acquisition tasking in service of achieving mission objectives.
• Develop, write, and recommend inputs and materials for solicitations, proposals, evaluations, agreements, reports, briefs, related technical and administrative documents in order to improve quality of Government requirements and packages.
• Improve market research processes and methodologies and provide analysis of technical data related to C5ISC capabilities, systems, products, and services. Recommend procurement strategies for government review.
• Provide recommendations on operational and functional requirements, system specifications, and performance-based documents employing earned value management techniques when applicable.
• Improve documents associated with establishing contracts and agreements to include revisions, formatting, and consistency; include, but not limited to:
• Statements of Work/Performance Work Statements/Statements of Objectives
• Assumptions and constraints
• Independent Government Cost Estimates (IGCEs)
• Market Research Reports (MRRs)
• Acquisition Plans (APs)
• Evaluation Criteria Bundling/Consolidation Justifications
• Quality Assurance and Surveillance Plans (QASP)
• Service/Organizational Level Agreements
• Specifications and Requirements
• Contracting Office’s Representative (COR) Nomination Memorandum
• Organize material and complete writing assignments according to set standards regarding order, clarity, conciseness, style, and terminology. Review published materials and recommend revisions or changes in scope, format, and content.
• Develop organizational documentation including business processes, flow charts, desk guides, templates, meeting minutes, and associated guidance.
• Provide actionable insights by analyzing industry trends in response to Requests for Information (RFIs), Sources Sought Notices (SSNs), and other market research initiatives to support government decision-making and strategy development.
• Support informed decision-making by delivering comprehensive Make-versus-Buy Analyses, documented for government review and approval, to optimize resource allocation and achieve cost-effective outcomes.
• Provide recommendations regarding contract deliverable documentation usage, Contract Deliverable Requirements List (CDRL) (DD-1423) forms and applicable Data Information Description (DID) documents in order to improve Contractor accountability in meeting Government objectives.
• Assist with the coordination and completion of Industrial Security and ISSO Reviews and integrate provisions into acquisition artifacts.
• Assist with the development of the Acquisition Planning Forecast System (APFS) Records using government provided information.
• Provide recommendations to improve Government developed Source Selection criteria and plans.
• Provide recommendations to improve Government developed Justification for Other than Full and Open Competition documentation for government review.
• Provide Acquisition Services for all C5ISC Acquisition Lead Time phases.
• Assist in the maintenance of the C5I Contract Database and Vendor Capability Database.
• Assist with the organization of Industry responses to Requests For Information (RFI), Sources Sought Notices (SSN), and other information gathering initiatives. Assist the Government by providing recommendations for and/or refining and/or improving the Government response to RFI, SSN, and other information gathering initiatives.
• Provide recommendations for and/or assist the Government by refining and/or improving its Government developed Furnished Property, such as Government Furnished Information (GFI), Government Furnished Material (GFM), Government Furnished Equipment (GFE)/Materials/Data lists, etc.

Work Schedule, Location, and Travel:

• REMOTE, however on occasion the work will be performed at a secure government facility.
• Normal office hours are 08:00 to 17:00 Monday through Friday.

Requirements

Security Clearance:

• US Citizenship.
• Public Trust and/or DHS suitability highly preferred

Required Qualifications:

• Must have a FAC-C Professional or equivalent certification, knowledge of Federal Acquisition Regulations, and at least 24 months of recent experience (within the last 48 months) in government contracting and procurement as part of a government agency or as a Contractor providing acquisition services to a government agency.
• US Coast Guard or DHS experience highly preferred.
• Must have experience in one or a combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organizational management principles.
• Training and a certification, or at minimum, experience in strategic planning, measurable process improvement methodology including value process analysis and organizational quality programs such as Six Sigma, Lean Six Sigma, Total Quality Management, or Information Technology Infrastructure Library Foundations.
• Acquisition experience in federal acquisition programs as a Contracting Officer’s Technical Representative (COR), Contracting Officer, or equivalent within the last 5 years.

Benefits

• Employer-provided paid Medical / Dental / Vision insurance.
• Employer matching 401K plan.
• PTO
• 11 Federal Holidays
• Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.