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Business Assistant – #33525

  • Anywhere

This is a great opportunity to work with a great events design company in the UK that supports various corporate businesses in executing their events with the most creative minds.

Overall purpose and responsibilities of the role:

Our client UK-based event and venue management business, is looking for a remote, full-time business assistant who can support our growing, close-knit team of four, plus a further four part-time remote working consultants. They are looking for someone who can support a team remotely working mid-shift hours (say 15:00 to 00:00 Philippine time). The type of person that our client is looking for will be an excellent communicator, with good interpersonal skills and attention to detail. They should be confident, proactive, willing to take ownership to deliver tasks, and have a self-starter mentality.

Our business is at the start-up phase and going through a period of accelerated growth, so things change frequently so speed and accuracy of delivery are key. Our client is seeking for a fun, kind, and confident person with excellent organizational skills. They will initially hire a Business Assistant, but for the right person, in the future, we would consider a promotion to a Business Manager role and we may consider growing a remote team.

Duties and Responsibilities:

  • Email communication, plus supporting the Creative Director with hers
  • Diary management and arranging meetings and site visits for the team.
  • Event coordination to maintain oversight and manage actions, follow-ups and reminders.
  • Registering and diary management for conference attendance for the team
  • Liaising with clients and suppliers and assisting the team with logistics.
  • Drafting event documentation including schedules/run sheets/event management plans.
  • Arranging for online document signatures
  • Drafting, updating, and coordinating proposals in Canna
  • Drafting quotes and invoices in Xero, including updates and obtaining approvals
  • Chasing payments and checking invoices
  • Managing our CRM system (Monday.com) including logging new enquiries and regularly updating
  • Managing expenses, submitting receipts, and tracking mileage
  • Keeping up to date with our Purchase Order system
  • Support the team in documenting and systemizing the business.
  • Venues and supplier research projects, including due diligence assistance.
  • Attendance on calls including minute taking
  • Fill in, update, and maintain our time-tracking software (Toggl)
  • Filling in and obtaining approval of terms of reference, client, venue and supplier contracts
  • Quick and accurate communication via WhatsApp – written and voice notes

Requirements

Must-have Skills / Qualification:

  • 5-8 years of experience in back-office functions.
  • Office and people management experience should be possessed.
  • Knowledgeable in Social Media (Instagram and Tiktok)
  • Business English fluency is non-negotiable both written and verbal.
  • Experience in large-scale corporate and SME environments preferable.

Advantageous:

  • Preferably someone with experience in using Canva and Xero Accounting software, but not a requirement.

Behavioral Competencies:

  • Want to be part of a small team and support the senior leadership team as it grows
  • Excellent communication skills to work effectively with our team.
  • Commitment and reliability to ensure timely completion of tasks.
  • Self-motivation to work independently and manage your time effectively.
  • Strong attention to detail and problem-solving skills
  • Must be communicative.

Job type: Permanent

Emp type: Full-time / Direct Employment

Schedule: Monday – Friday, preferably 3 PM – 12 AM (Manila Time) – Time flexibility can be discussed

Location: Work-from-home

Industry: Events Management

Manila Recruitment