Bookkeeper/ Executive Assistant

Posted 2 weeks ago

Bookkeeper/Admin Assistant

Location: Remote

About the Role:

We are looking for a Bookkeeper/Admin Assistant with strong financial expertise and administrative skills. The ideal candidate will have hands-on experience with Netsuite and QuickBooks, along with the ability to handle executive tasks such as scheduling, correspondence, and high-level organizational support.

Key Responsibilities:

Bookkeeping & Accounting

Maintain accurate financial records, including accounts payable (AP) and accounts receivable (AR) transactions.
Process invoices, payments, and expense reports using Netsuite and QuickBooks.
Perform bank reconciliations and generate financial reports.
Ensure compliance with financial regulations and tax filing deadlines.

Executive-Level Support

Manage emails, correspondence, and document organization for senior executives.
Handle calendar scheduling, appointments, and meeting coordination.
Assist with project management and administrative tasks to ensure business efficiency.
Conduct industry research and provide summaries to executives for decision-making.
Coordinate travel arrangements, expense tracking, and reporting.

Required Qualifications & Skills:

Minimum 3+ years of bookkeeping/accounting experience.
Proficiency in Netsuite and QuickBooks (Online/Desktop).
Experience managing financial statements, reconciliations, and expense tracking.
Strong administrative and executive support skills.
Highly organized with exceptional attention to detail.
Ability to multitask and prioritize in a fast-paced environment.
Excellent written and verbal communication skills.
Fluent in English (written and spoken).
Confidentiality and professionalism in handling sensitive financial and executive matters.

Preferred Qualifications:

Prior experience in executive assistance
Background in financial reporting or accounting support.
Familiarity with other accounting software tools.
Strong problem-solving skills and ability to work independently.