Accounting Specialist

Hireframe provides revenue operations outsourcing solutions for B2B SaaS. We are a remote-first company with team members in the United States, Mexico, and the Philippines.

This role will be working from home permanently and during U.S. business hours.

Duties and Responsibilities

  • Prepare and send invoices based on the invoicing process, while verifying that customer information, invoice products, dates, dollar split, and accompanying revenue recognition are correct.
  • Maintain a tracker of customers’ current contacts and different invoicing processes.
  • Follow up with customers on overdue invoices in a timely manner, ensuring that cash is collected on schedule and any matters resulting in late payment are brought to light as soon as possible.
  • Ensure the accuracy and completeness of opportunity information and support close documentation opportunities in Salesforce.
  • Communicate purchase order requests for AP processors for partner purchases that are part of the closed opportunity.
  • Book all bills and payments into Quickbooks, obtain all necessary approvals and check against vendor agreements.
  • Maintain a tracker of partner costs, and generate purchase orders based on partner product purchases as requested by the AR processor, ensuring that correct expense accounts are utilized and necessary approvals are obtained.
  • Follow up on open purchase orders internally and invoices we should be receiving on a regular cadence (e.g., rent), minimizing the number of “surprise” invoices.
  • Prepare a semi-monthly AP report to determine what payments are to be disbursed.
  • Process reimbursements, approve expenses in line with policy, and ensure that all items are classified into correct expense accounts in Quickbooks.
  • Reconcile incentives prepaid accounts, prepaid assets, fixed assets schedule, and rewards sub-ledger during month-end close.
  • Support the audit annually and prepare documentation for auditors and tax advisors.
  • Assist in all areas of accounting and ad-hoc projects on an as-needed basis.

Requirements

  • Experience with month- and year-end accounting close.
  • Strong communication skills to communicate with the internal team, vendors, and customers.
  • Proficiency in accounting systems such as QuickBooks Online, Netsuite, and/ or similar software.
  • Ability to learn new processes/systems and understand the “why.”
  • Experience in using Salesforce and expense reimbursement systems such as Concur or Expensify is a plus.
  • Strong attention to detail and ability to prioritize tasks and contribute to multiple projects simultaneously.
  • Bachelor’s degree in accounting, finance, or related field.