Accounting Assistant – Billing & Purchasing (Remote)

Job Title: Accounting Assistant – Billing & Purchasing (Remote)

Position Type: Full-Time
Start Date: ASAP
Location: Remote (9-5 PM EST)
Industry: E-commerce / Retail

Job Overview:

We are looking for a detail-oriented Accounting Assistant with a strong background in billing and purchasing to join our growing team. The ideal candidate must have a solid foundation in accounting, with hands-on experience in Accounts Payable (AP), Accounts Receivable (AR), QuickBooks, and Excel. Experience with Shopify is a must as we operate in an e-commerce environment. You will play a key role in ensuring our financial transactions are accurate and timely as we transition to a new software platform.

⚠️ Note: This role is focused on back-end operations like billing and purchasing — not customer service.

Key Responsibilities:

• Manage and process invoices, billing, and payment transactions
• Oversee Accounts Payable and Accounts Receivable entries and reconciliations
• Use QuickBooks for daily bookkeeping and accounting tasks
• Utilize Excel to maintain and analyze financial data and reports
• Assist in transitioning financial data into the new accounting software
• Process and manage purchase orders, vendor payments, and supplier follow-ups
• Ensure all billing and purchasing records are accurate, up-to-date, and properly documented
• Work closely with the Finance Manager and other departments to maintain smooth operations

Requirements

Requirements:

• Proven background in accounting or bookkeeping
• Strong experience with QuickBooks
• Strong experience with Excel
• Strong experience with Shopify
• Solid knowledge of billing, purchasing, AP, and AR processes
• Experience working with accounting data migration is a plus
• Experience in an e-commerce or Shopify-based business environment
• Familiarity with cloud-based accounting software