Executive Assistant

Philippines (Remote)

Posted 3 months ago

Coordinate and manage the CEO’s calendar, including meeting scheduling, prioritization of commitments, and ensuring time is allocated to high-impact work
Plan and manage complex travel logistics, including flights, accommodations, ground transportation, and itineraries
Draft, edit, and proofread internal and external communications, including emails, memos, documents, and presentations on behalf of the CEO
Monitor and respond to incoming correspondence and requests, ensuring timely and appropriate follow-up
Prepare agendas and coordinate logistics for internal and external meetings; distribute materials and track follow-ups
Support strategic initiatives by tracking deliverables, timelines, and milestones for key projects assigned by the CEO
Provide administrative support including expense reporting, invoice processing, and coordinating with vendors
Maintain confidential records and organize internal information systems; ensure internal file storage is consistently structured and up to date
Provide light IT support to employees across the organization, including troubleshooting basic technical issues and liaising with external IT providers when needed
Coordinate internal company events, including logistics and communication with stakeholders
Support the CEO with select personal priorities and logistics, as needed
Contribute to operational improvements that streamline executive workflows and strengthen internal systems

Requirements

2+ years of experience in executive support, operations, or fast-paced administrative roles
Highly organized and detail-oriented, with the ability to manage complex schedules, shifting priorities, and project timelines independently
Strong written and verbal communication skills; fluent, confident, and professional in English
Proactive and assertive: able to clarify priorities, hold others accountable, and offer solutions without waiting to be asked
Tech-savvy, with proficiency in tools such as Google Workspace, Microsoft Office, Zoom, and a willingness to learn new platforms quickly
Experience with internal file storage tools (e.g., Egnyte) is a plus
Strategic thinker with the ability to see the bigger picture and anticipate next steps
Calm under pressure and able to navigate high-stakes situations and tight deadlines with sound judgment
Trustworthy, discreet, and professional in handling sensitive or confidential matters
A self-starter who thrives in autonomy, takes initiative, and brings clarity to ambiguity
Service-oriented, team-focused, and committed to operational excellence in support of
Leadership and company goals

Benefits

Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:

Permanent remote work flexibility
Paid Time Off
Health Maintenance Organization (HMO) coverage
Annual performance bonuses
Dedicated coaches offer an extra channel of support and skill-building
Opportunities for professional growth

At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.

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