Executive Assistant
Location: Remote
Availability: 40 hours/week
Compensation: Competitive, based on experience
Are You the One Who Turns Project Chaos Into Smooth Execution?
We partner with mission-driven engineering founders who are building fast, thinking big — and need a reliable right hand who can keep things moving with structure, polish, and proactivity.
They’re overwhelmed by:
- RFPs and proposals that never get submitted in time
- Design assets and case studies that live in 14 different folders
- Admin to-dos falling through the cracks
- Project systems that should work — but no one’s leading them
- Big ideas and no time to execute
They don’t need someone to just take notes.
They need someone to get it done.
A proactive, organized, design-savvy assistant who can juggle deadlines, deliver beautifully, and think one step ahead.
What You’ll Actually Be Doing
You won’t just manage a calendar or send reminders.
You’ll take ownership of project, proposal, and process execution — working directly with founders to keep engineering operations tight and client-facing materials world-class.
You’ll take ownership of:
1. Project Coordination & Process Implementation
● Work with founders to roll out and optimize project management systems
● Coordinate across teams to ensure timelines, deliverables, and status updates stay on track
● Identify workflow inefficiencies and propose improvements
2. Proposal & RFP Development
● Prepare, design, research, and submit RFPs and proposals for engineering projects
● Manage deadlines, compliance requirements, and submission formatting
● Maintain and organize proposal templates, assets, and case studies
3. Design & Collateral Creation
● Create visually compelling one-pagers, case studies, pitch decks, and internal materials
● Use Adobe InDesign to maintain a professional, on-brand aesthetic
● Support the founders with visual storytelling that wins clients
4. Admin Operations & Founder Support
● Manage client correspondence, internal communication, and scheduling through G Suite
● Oversee data entry, database updates, and administrative workflows
● Maintain organized digital systems that allow the team to operate at scale
5. Marketing & Social Media (Future Growth Area)
● Support future marketing initiatives including content planning and social media presence
● Coordinate scheduling and engagement using basic marketing tools as the brand expands
You’ll Love This Role If You…
● Are equal parts creative and organized — you love a great-looking doc and a tight deadline
● Thrive in high-growth environments where every day looks a little different
● Can take a blank page and turn it into a proposal that wins business
● Have strong intuition, spot gaps before they happen, and love being the right hand
● Get things done fast, without sacrificing quality or clarity
You Might Be a Fit If You’ve…
● Worked as an executive assistant, project coordinator, or creative admin in a fast-paced setting
● Created decks, proposals, or marketing collateral using Adobe InDesign
● Supported engineering, architecture, or construction teams with technical deliverables
● Managed RFPs, bids, or compliance-heavy submission processes
● Used G Suite and project tools to streamline operations
This Role Isn’t for You If…
● You’re waiting for someone to tell you what to do each day
● You avoid working with deadlines or technical documents
● You struggle with details or design
● You aren’t comfortable juggling both creative and operational work
Sound Like You?
We don’t hire task-takers. We hire Unicorns — resourceful, proactive operators who bring order to complexity and beauty to the process.
If you’re ready to support a high-impact engineering team and make real moves behind the scenes, apply now.
You won’t just support a company.
You’ll help build its momentum.
Requirements
- Executive assistant or administrative support experience (must-have)
- Proficiency in Adobe InDesign for graphic design and marketing material creation (must-have)
- Strong project management skills with experience implementing organizational systems (must-have)
- Experience with RFP preparation and proposal writing, preferably in professional services
- Highly intuitive and proactive approach with excellent written and verbal communication skills (must-have)
- Familiarity with engineering or construction industry terminology and social media management (nice-to-have)
Benefits
- Unlimited earning potential if you choose to take on multiple clients and have the capacity
- Generous health allowance to support your well-being
- Profit-sharing opportunities as the company grows
- Access to exclusive upskilling and training in AI, operations, and leadership
- Monthly raffles and performance bonuses
- A tight-knit, supportive community and a dedicated Talent Success Manager to guide your journey